GDHS MEETING MINUTES JANUARY 20^TH 2005

• 645PM – Board of Directors meeting
• 730pm – President Ron Botterbusch called the meeting to order.
• Article V: Officers / Sections 5-6-7-8-9 and 10 describing the duties of each officer, was read aloud by the Secretary. The Mayor of Dover Borough, Robert Eichelberger administered the Oath of Office to: President Ronald Botterbusch, Vice President Kay Stitley, Secretary Susan Forrey, Treasurer Robert Merkert, Archivist Dr. Charles Drawbaugh, Bookkeeper Joyce Law and Historian Norma Botterbusch.
• The Secretary read the minutes form The November 18 2004 meeting. Motion to accept the minutes made by Cindy Snyder and Joyce Law. All members agreed.
• Bob Merkert read the Treasurers report. Motion to accept and approve the report was made by Cindy Snyder and Kay Stitley. All members agreed.
• Dr Drawbaugh, our Archivist, informed the members that the AARP Dover Chapter 3875 donated their complete records and documents to the Archives.
• Assistant Gayle Heagy reported that to date – 114 persons have donated over 1000 items to the Society Archives.
• Questions arose about what is and is not tax exempt when making purchases on behalf of the Society. The Secretary will schedule a time for an explanation of the criteria involved.
• Bob Merkert asked the question why he could not write checks between meetings. After some discussion, the Board voted whether they agreed to allow Bob Merkert to write checks between meetings and to present those transactions at the next business meeting for member approval. Four yes votes and one no vote.
• Brett Pfleiger listed the updates and revisions to the Society website. For a list of transactions, please refer to the website under OTHER LINKS then under RECENT UPDATES.
• Joyce Law updated the members concerning the transcriptions of the Oliver Stouch diaries. One book has been transcribed, edited, reviewed and checked for errors. Joyce informed the group she now has enlisted the help of her husband Larry to help her.
• Madelyn Shermeyer informed us that Volumes one through five of the Blood Root series has been scanned to disk and they are proceeding towards publishing the books.
• David Laird donated a feedbag from S.H. Myers (Spurgeon Myers) and a picture in an old frame that Charlie Arntzberger owned.
• Susan Forrey reminded the members to turn in their 2004 volunteer forms.
• Dr Drawbaugh showed the members the Dover Township newsletter about our Blacksmith Project. He stated that the Society needs more writers and more articles should appear in local press to inform the public of what the Society is doing and its future plans.
• The Davidsburg Distillery is on hold.
• Ted Zeigler, our Blacksmith Advisor for the Blacksmith Project, was present at the meeting and gave us general information that we will need for the shop. Susan Forrey informed the group that a meeting will be scheduled for all Artisans in February to review the plan and a March meeting will be scheduled for all volunteers. A sign sheet to volunteer for the project is now available.

NEW BUSINESS:

• Cindy Snyder presented a proposal for Lewis Kunkel to build the steps and ramp at the Archives Building. The proposal along with a drawing and measurements calls for about $150.00 in materials. Motion to approve the proposal was made by Madelyn Shermeyer and Joyce Law. All members agreed. Cindy also brought with her nine more scrapbooks from the High School Library vault. The scrapbooks were once used by the Dover Oral History class.
• Gale Heagy told the group that Historic York would hold a one-hour class concerning how to determine what type of architecture, lentils, moldings and other millwork detail for our Dover Borough House Update Project. She asked volunteers to sign up for the project.
• Doris Burger told us the quilt is almost finished and could look at it after the meeting.
• Motion to adjourn made by Madelyn Shermeyer and Cindy Snyder. All members agreed.

27 Members attended