Greater
The regular meeting of the Greater Dover
Historical Society was called to order by President Madelyn Shermeyer at
President
Shermeyer presented the August minutes and asked for any additions or
corrections to the minutes. A motion to
accept the minutes as presented was made by Judy Worley and seconded by Jay
Stouch. All voted in favor and motion
passed.
TREASURER’S REPORT
The treasurer’s report for August was presented
by Joyce Law:
Balance as of
Deposits for August 103.94
Expenses for August 641.07
Balance as of
Joyce stated she has the budget sheets available
for all the committee chairpersons or other members to fill out if they will
need supplies for 2008. Joyce requested
the completed budget sheets be returned to her at the October meeting so
preparations for the November 1 budget meeting can be done. Joyce reported that revenues from the Dover
Fair were given to her Kay Stitley and she will report those totals next
month. President Shermeyer asked if
there was a total amount of profit we made from the fair and Kay reported it
was approximately $361.30. Kay stated we
took in over $1,000 but some of amount was for the crocks, township replicas
and the lanterns.
There was a motion by Doris Burger to approve the
Treasurer’s report as presented and seconded by Larry Law. All voted in favor and motion passed.
BOARD OF DIRECTORS’ REPORT
President Shermeyer asked if anyone was present
to give a report from the Board of Directors’ meeting which was held after the
August 16 regular meeting. President
Shermeyer reported that the Board decided to appoint a photography/video
committee to replace the media committee. President
Shermeyer stated that Norma Botterbusch had suggested the Society have more
than one person handle photography and video.
Joyce Law, who will be chair of the video committee, will be doing the
videotaping and it was suggested that Norma be our #2 person on this committee.
It
has been suggested that the GDHS approach Jo Ott asking her to be the still
photographer. Everyone agreed she does
excellent photography and President Shermeyer said she will be in contact with
Jo to discuss this issue. President Shermeyer stated she contacted Jo who very graciously
said this is happening at a good time and agreed to be our still
photographer. Jo takes digital photos
and President Shermeyer instructed her to purchase 2 memory cards to use for
Society photos. This purchase will be
reimbursed from our office supply budget.
President
Shermeyer explained that Jo Ott had forwarded the interview text to Joyce Law
and Lucia Hrinyak to review. Joyce sent
it to Brett Pfleiger to post to the GDHS website. Given the decision by the Board of Directors
that all projects by members must be submitted to the committee chair,
President Shermeyer asked that this be sent to Kay Stitley, chair of the
interview committee. There were some
changes made by Fahs and his daughter which were very minor. Therefore, it did not need to be resubmitted
to Lucia for editing. Kay stated there
was one correction to be made concerning a name. In the interview, Mr. March talked about a
schoolteacher, Grace Spangler. Kay said
this is incorrect and it was her sister, Helen Spangler. Joyce Law stated they were going “by his
words” and we really should not change what he told us in the interview. Joyce suggested we place the correct name in
parentheses or as an addendum at the end of the interview.
Archivist Report -- Dr. Drawbaugh was recognized
to speak. He appreciated the opportunity
to speak and informed the membership that he has stopped taking the medication
which caused his memory problems. He is
now taking a memory enhancer and is sharper than he was before! President Shermeyer said it was good to see
him back at our meeting. Gayle Heagy asked
Dr. Drawbaugh to describe the items he brought tonight. He stated that a box was left at his door by
Ethel Weigel and he went through the items to cut it down to information on the
history of
Gayle Heagy reported that Kay Stitley brought
tonight a Girl Scout uniform which was donated during the Dover Fair by Esther
Nell. Mrs. Nell’s daughter, Shirley,
used the uniform from 1957-59 and Phyllis Mummert was her scout leader. Randy Worley donated a barrel for the
blacksmith shop which Ted is using for water storage by putting a bucket inside
the barrel. Gayle held up a mush ball
bat donated by Ronald “Fritz” Crone. President
Shermeyer stated they played mush ball as kids using these bats and mush ball
which were larger and softer than today’s softballs.
Webpage Report – Brett Pfleiger was not present at the
meeting. President Shermeyer stated the
changes/updates have not been made yet.
Historian Report – Cindy Snyder was not
present at the meeting.
COMMITTEE REPORTS
President Shermeyer stated she received more
copies from Joe about 2 weeks ago.
President Shermeyer and Ron Botterbusch will be working on these after
the beginning of the year.
President Shermeyer reported that Norma
Botterbusch asked if we could get a stand for the GDHS at the Fall Fest to sell
replicas, t-shirts, trash bags and other items.
President Shermeyer reserved a table inside the doors of the community
building from
Joyce Law reported that Lucia Hrinyak could not
be here tonight and she has the sign-up sheet for the next Adopt-a-Highway
litter clean up. The date has been scheduled
for Saturday, October 20 and the meeting place is GDS Controls at
OLD BUSINESS
Blacksmith shop replica – President Shermeyer
reported we have sold 70 replicas to date, plus 1 presented as a gift. As an approximate, President Shermeyer stated
we will need to sell 137 more replicas to begin realizing a profit. Norma Botterbusch asked if we could place an
article in the newspaper stating we have the blacksmith shop replicas for sale
at the Fall Fest. The secretary can
submit an article about the replicas and one for the guest speaker for our
October meeting.
Jailhouse marker – President Shermeyer reported
that she told Ted Ziegler he can install the fence at any time. President Shermeyer talked to Mrs. Abreght and
asked Ted to let her know when he plans to put the fence in so she can do some
maintenance to the site. She does not
believe Baughmans will get around to installing the marker until closer to
winter since they are so busy right now.
Placement of date/name stone donated by Vince
Rice – President Shermeyer talked to Vince Rice and we will have two of his men
deliver and place the stone, along with the stand, in the blacksmith shop. It will be set in the corner to the left as
you enter the double doors of the blacksmith shop.
Joyce Law reported that to date we have sold over
$500 worth of the t-shirts so any more that are sold will be for a profit.
Gayle Heagy stated that Jay Stouch had brought a
letter from his attorney who states in his personal will that the diaries are
donated to the GDHS and not to the York Heritage Trust. President Shermeyer pointed out to Jay that
our Articles of Incorporation state if the GDHS ever dissolves, all our archive
items go to the York Heritage Trust.
Gayle Heagy reported that the Landmark Committee
has met and completed their tour of recording the historic homes in
NEW BUSINESS
President Shermeyer stated she had a conversation
with Ron Botterbusch concerning how we handle our officer and board of director
nominations. Ron had questioned why we
call every member of the society and asked if it was in writing stating we must
do it. President Shermeyer reviewed
documents and could not find anything in writing saying we must call the
members. It was determined that this was
a decision made by Sue Forrey when she was secretary. The phone calls were done in 2004, 2005 and
2006. President Shermeyer stated she
would like to change the procedure we follow for nominations. President Shermeyer said she and Lucia
Hrinyak discussed inserting a nomination form into the newsletter and
dispensing with phone calls. The
newsletter will list the open offices and 2 board of director seats. The nominating committee will not have to
make phones calls. The committee
member’s phone numbers will be listed for any society member to call if they
are interested in running for an office.
Also, President Shermeyer’s phone number will be listed if any society
member would like a copy of the job description of each open office. President Shermeyer stated that copies of the
job descriptions for each office are on the table for any member who is in
attendance at tonight’s meeting.
President Shermeyer noted that every member receives a copy of the
newsletter so they should take the time to read it and respond if they are
interested in running for an office.
There were no questions from the members and all agreed it was a good
idea to handle the nominations in this manner.
President Shermeyer asked for any volunteers to serve on the nominating
committee. Jeff Koch and Ron Botterbusch
volunteered to serve on the committee.
President Shermeyer thanked them.
Gayle asked if our society documents state how many members should serve
on the nominating committee. President
Shermeyer said she is not sure if the by-laws say the president appoints 3
members but paused the meeting to research this before proceeding. Joyce Law will look it up and the meeting
resumed.
President Shermeyer stated the budget meeting is
scheduled for November 1 at the Dover Borough hall.
President Shermeyer reported that we will have
Jeff Holder, a Civil War re-enactor, as our guest speaker at the October
meeting. He will speak about the Civil
War and
President Shermeyer reported she received an
email from Lori Koch concerning the leftover bricks at the blacksmith
shop. The Borough has installed a water
spigot in
Lori Koch presented the society with a check for
$500 representing the donation by Dover Borough. There was a brief discussion about Dr. Nathan
Wallace, who set up the Wallace Fund for the Borough and Township to benefit
its residents.
OLD BUSINESS UPDATES
President Shermeyer stated there are no changes
for the old business updates:
·
2005 – calendars with pictures of old buildings/homes in
·
2006 – Don Baughman – safe
·
Pen/ink drawing of blacksmith shop for stationery and
letterhead
·
Cook stove in Borough garage – still needs moved to Bob
Stitley’s shop
·
Annual craft show at blacksmith shop
OTHER BUSINESS – Questions from Membership
President Shermeyer stated that Lucia Hrinyak
asked her if the Borough would have a problem if the brick pathway from the
archive building to the walking path had to be done in 2 stages. President Shermeyer told Lucia she would
bring this issue up at the meeting.
President Shermeyer did have a suggestion which is if the path has to be
completed in 2 stages, it should be staked off at both ends and orange/yellow
tape attached to the stakes so people are aware of it and protect ourselves
from liability. They plan to do this
project on Saturday, September 22 at
President Shermeyer reminded those members in
attendance at the meeting that if they are interested in running for an officer
or board of director position to please pick up the job description on the
table.
Kay Stitley reported on the Dover Fair
display. She stated a lot of people
stopped by the display to see the cases of items. They had 2 cases with items from the Janet
Myers Schwalm collection, 1 case of photos from early schools from Weiglestown
and Kralltown which people were very interested in, and a case with items from
the Jacob Joner Society and it was amazing how many men stopped to read the
information in the Jacob Joner case.
There were 3 new members who signed up and we had a total of 234
volunteer hours for the fair from committee planning setup to tear down. Kay thanked all the volunteers who helped,
but Kay stated she does not want to chair the committee next year. Kay, Lois Slothower and Carol Leathery were
co-chairs of the committee and with help from Norma Botterbusch they were able
to accomplish a lot. Kay feels we should
continue doing it, but she does not want to be chairperson again.
President Shermeyer reported that she has taken
the time to review the minutes for this year since the secretary began listing
the names of members in attendance at each meeting in the minutes. She had thought the nominating committee
could call these members about running for office. But after a review of the minutes, President
Shermeyer said there are about 25 regular attendees and most are here tonight
so she does not see any need for the committee to call members. Gayle Heagy made a suggestion to give Jay
Stouch an award for traveling the longest distance!
Norma Botterbusch reported on the September 8
open hours at the blacksmith shop. Kay and Norma set up a table of blacksmith
shop items, a sign-in book and donation jar inside the shop. Jo Ott was there and took photos of the
visitors, etc. Norma feels someone
should be there each time to set up the table.
Everyone thought it was a good idea.
Randy Worley noted that Ted does really beautiful work and Judy loves
the cross he made. Joyce Law stated that
Ted is still working on filling orders from the June dedication. Norma mentioned that during Ted’s open hours
on September 8 he really did not get much work accomplished because people were
asking questions. President Shermeyer
said that is part of our education.
Joyce Law suggested we should put together an article on Ted’s open
hours and put it on our website on the education link. Joyce said she and Lucia are working on piece
on the historical walk which will be posted on the education link and kid’s
page once it is completed. Kay will have
to review it to verify photos before it is posted.
Randy Worley asked how many of the picture frames
which Larry Law made were sold. Joyce
said it was around 37 or 39 but we cannot make anymore because we ran out of
old wood. President Shermeyer stated
there is more old lumber in the rafters of the blacksmith shop but Larry said
it isn’t that good and would take a lot of cutting. Norma Botterbusch had some new
colored and sepia photos that Jo Ott made of the blacksmith shop. They turned out really nice and we will get
some made since we sold a lot of the black and white photos without frames.
Larry Law asked about the craft fair at the
blacksmith shop. President Shermeyer
stated it was a suggestion to hold a craft fair sometime next year. We can sell space to crafters – broom maker,
candles, sell our replicas, t-shirts and Ted’s wares. It was suggested to hold it on a date that
Ted will have open hours and Kay stated the thought was to keep it in June like
the dedication and make it an annual event.
We can try the 2nd Saturday when Ted is working in the shop.
Gayle Heagy reported that she and Kay went to the
township building today to return the items to the archives from the fair and a
township employee, Janice, mentioned the article from the newspaper regarding
the $10 Dillsburg National Bank bill. It
was in the York Daily Record in the business section and it stated the
Dillsburg bill sold on EBay for $999.
Gayle will keep this article in the archives.
There was a motion to adjourn made by Norma
Botterbusch and seconded by Randy Worley.
Meeting adjourned at
Respectfully submitted,
Lori Koch
GDHS secretary