GDHS MEETING MINUTES October 20 2005

• 630pm – Board of Directors Meeting was held
• 730pm – President Ron Botterbusch brought the Second Annual Members Meeting to order.
• President Ron introduced the Board of Directors – Kay Stitley, Madelyn Shermeyer, Gayle Heagy, Randy Worley and Jan Eisenhart
• President Ron introduced the Officers – Vice President Kay Stitley, Secretary Susan Forrey, Treasurer Bob Merkert, Historian Norma Botterbusch and Archivist Dr. Charles Drawbaugh
• President Ron introduced the Executive Staff – Assistant Archivist Gayle Heagy and Bookkeeper Joyce Law
• Board member Madelyn hi-lighted the Board meetings that were held this year [see attached copy of her speech]
• Secretary read the minutes from the September 15 2005 meeting. Treasurer Bob Merkert amended the Capitol Storage invoice by deleting the sales tax charged. The total invoice paid was $248.40. Motion to approve the minutes by Betty Klinedinst and Larry Law. All members agreed.
• Treasurer Bob Merkert gave his financial report. Motion to approve made by Jan Eisenhart and Wayne Slothower. All members agreed. Mrs. Shermeyer reminded the members that no approval is needed for invoices or bills that have had prior Board approval as long as the dollar figure does not go over the amount in the budget set by the Board.
• Archivist Dr. Drawbaugh told the members that 133 donations have been made to the Archives since January 2002 and wondered why more items have not been donated. He thanked Gayle Heagy and Madelyn Shermeyer for their help with the Archive items. He also noted that no items that have been donated have been returned. Dr. Drawbaugh then stated some problems that he needs to address concerning the Archives department – need to focus more on the Archives; the lack of storage space; need more room to work; Archives needs a separate room; items being stored at various locations; the shed at the park is not an archival building – it is not secure and lacks temperature control equipment and therefore cannot be used as an Archives; more skilled help and workers need to volunteer to help preserve items in the Archives. On the positive side, he stated Mrs. Heagy and he were working on collecting articles concerning the Intelligent Design issue.
• Assistant Archivist Gayle Heagy told the members she received three items for the Archives – 1899 Dover Township Tax Book that Joyce is recording; a photo of Dover area World War I soldiers and Dr. Drawbaugh donated his 250^th Anniversary of Dover Township hat. Gayle stated the Intelligent Design issue is not of historic interest now but will be years from now.
• Web master Brett Pfleiger reported that a small amount of people contribute to the web site and would like to see more contributors. He then showed a copy of the front page of our web site and then continued with what articles were submitted to him for inclusion on the website. To date the Education and Kids page has yet to be started. He talked about why we changed web hosts in 2005. West Manchester Historical Society will join us on the web host and our organizations will split the cost of the website.

Question by June Kinsey. Why was she not able to bring up the picture of the Quilters on the website. Brett will investigate.

• Norma Botterbusch our Historian described her duties as Society Historian and talked about the scrapbooks that are filled with Society information. She noted the four scrapbooks were at the back table.
• President Ron if there were any questions so far? Larry Law stated there was an auction at Springettsbury Fire Hall and a book about the Dover Trolley was advertised for the sale. He did not purchase the book but it was determined to contact Barry Armold concerning the book.

• 820pm – ten minute break called by President Ron Botterbusch

• 838pm – meeting was reconvened. At this time, the members introduced themselves.
• Norma Botterbusch told the members that Mary Bear of York won the quilt coverlet. She purchased her tickets from Doris Burger while in church. There were 1,025 quilt tickets sold. The 2006 quilt raffle will go on sale January 2006 and the winning ticket will be pulled at the 2006 Dover carnival. Norma stated we still have trash bags available for sale - $4.00 for 25 bags and $30.00 a case [200 bags]. Norma stated that the carnival is not a monetary project but an educational project. Nineteen members volunteered their time at the carnival with 300 volunteer carnival hours. We received $435.00 and there were seven donations.
• Joyce Law spoke about the Stouch Diaries. Years 1865 to 1871 have been transcribed. Year 1872 is started and now Larry needs to finish the index. The Dover Township Road Tax records for 1900 and 1901 are transcribed. Some books are missing. The reason given was – books were kept in a chicken coup.
• Susan updated the members concerning the Blacksmith shop. On October 15, members enclosed the rest of the building and installed the front and side door. Later that day the windows were boarded up for security during the winter. The floor was made level for the crusher waste that was added to get ready for the floor. KT’s Pizza donated pizzas to the volunteers for lunch. The volunteers worked 2.5 days or 20 hours on the project in 2005.
• Kay Stitley spoke about the 2005 Historical Borough Walk held in June. Forty people attended the walk and we had good weather. In April, Kay took the third graders on the tour and it rained. On Parents Night at school, a number of parents were concerned the Walking tour would end because Mrs. Brown, the teacher instrumental in getting the walk started, retired. Kay told the parents, the walk will continue. Kay also informed the members she is working with first-grade Boy Scouts about the history of Dover. Tuesday, June 20, 2006, is the next Walking Tour.
• Gayle Heagy told the members that she could not give a report concerning the Borough Homes Project because she had nothing to report because all the volunteers were working on the Blacksmith Shop. She will resume the project.
• Susan informed the members the volunteer hours for 2003 were 3248 and in the year 2004, the hours were 7883. There are 162 active members. Susan also wanted the members to know how pleased Ken Brown was with our volunteers. They worked and did what they were asked and many of the members learned how to hammer as well as other jobs.
• Lucia Hrinyak told the members the Archive Landscape Project started on May 3 and ended October 13 with the mulching. Six members volunteered 86 hours and there were many donations from members as well as local nurseries and companies. She thanked the volunteers for their help in digging, tilling, moving dirt, fertilizing, planting and mulching.
• Madelyn told the members that the Bloodroot Book is in the computer at York Vo-Tech and we will get to see some sample pages soon.

President Ron asked if there were any questions at this time.

1. Madelyn Shermeyer showed the attending members a board that she whitewashed with a pickling stain and stated the original Blacksmith Shop looked like this. Some members agreed with the white wash effect. Should the building be preserved first then pickled? Need an answer.
2. Madelyn stated the last side of the Blacksmith Shop was done in hemlock and does not match the other three sides of the building. She would like to use stain to bring the colors together. Boiled walnut shells were discussed but Maddie suggested Minwax Stain.
3. Madelyn spoke about the Township Meeting Minutes. The Board of Supervisors had them microfilmed and then scanned to a CD. They are looking for a grant to make them available to the public.
4. Madelyn suggested as a fundraiser for the Society – calendars that had old pictures of Dover.

• Board member Madelyn explained why five members were not going to be elected to the Board at this time. The even year Board members are Madelyn Shermeyer, Gayle Heagy and Jan Eisenhart. The odd year Board Members are Randy Worley and Kay Stitley.

Note from the Secretary – April 1 2003 a meeting concerning the Blacksmith Shop was held at the Borough Office. As of April 2003 Gayle Heagy, Madelyn Shermeyer, Jan Eisenhart, Phyllis Wolf and Don Baughman were Board members. August 28 2003 was the first official Board meeting. Present were: Madelyn Shermeyer, Jan Eisenhart, Kay Stitley and Gayle Heagy. Don Baughman was absent. September 23, 2003 Randy Worley was inducted as a Board member.

After some discussion it was determined that we did not need to flip-flop any Board members or years because Board members Randy Worley and Kay Stitley were removing their names from nomination.

• Board Member Madelyn Shermeyer presented to the attending members a proposal, voted upon and accepted by four of the five Board members [Accepting the proposal were Madelyn Shermeyer, Kay Stitley, Randy Worley and Gayle Heagy with Jan Eisenhart opposing]. The proposal is as follows: three monthly meetings must be attended by members to vote on the November ballot. In order to change the By-laws, a letter must be sent to all members 10 days before the next scheduled meeting. If they want to vote, they must come to the November meeting to do so. Three members asked some questions but in the end – a letter is to be sent to all members. [Note -no vote was taken].

Motion to adjourn the meeting by Phyllis Wolgamuth and Larry Law