Greater
May 20, 2010
The regular meeting of the Greater Dover Historical Society was
called to order by President Madelyn Shermeyer at 7:01 p.m. at the
President Shermeyer presented the April 2010 minutes and asked
for any additions or corrections to the minutes. A
motion to accept the minutes as presented was made by Judy Worley and seconded by Jot Ott. All voted in favor and motion passed.
TREASURER’S REPORT
The treasurer’s report for April 2010 was presented by Bill
Coleman. There was a motion by Jeff Koch to
approve the treasurer’s report as presented and seconded by Mel Miller. All voted in favor and motion passed. President Shermeyer asked a question regarding the
expense entry for the Wertz membership refund. It
was stated that Jo Ott had paid cash for Danny Wertz and his son’s membership at the
Dover Fair. Mrs. Wertz dropped off a family
membership check at Botterbusch’s Jewelry store several weeks ago. President Shermeyer asked the BOD for their opinion
concerning reimbursement of dues. Therefore, a
$15 refund is due for overpayment and the treasurer was instructed to reimburse Jo Ott
since she paid the original membership dues for Wertz.
Assistant Archivist report – Gayle Heagy was absent; no report.
Webpage report – no report
Historian report – no report
COMMITTEE REPORTS
Bloodroot – no report
Adopt-a-Highway – Melanie Green was absent; no report.
Landscaping Committee – Lucia Hrinyak was absent. Randy Worley reported that the storage shed and
ramp were power-washed, a coating of CWF preservative was put onto the ramp, fertilizer
was spread in the garden along with some weed killer, the roses were sprayed for mites,
and some holes were filled in with rocks.
Board of Directors’ report – no report.
OLD BUSINESS
Website email -- President Shermeyer reported the issue with the
email address on the website has been corrected. The
main page of our website lists the GDHS email address as Doverhistory@gdhspa.org. Messages that were sent to this email were not
deliverable since our server was changed. President
Shermeyer worked with Brett Pfleiger and now any emails sent to this address will
automatically go to President Shermeyer’s home email so she can respond accordingly. In addition, President Shermeyer reported the
billing for the website has been changed to her credit card and can be submitted to the
treasurer for reimbursement if she so desires. Brett
Pfleiger has been reimbursed for the website fees he paid.
990 Form – There was an article in the newspaper this week
detailing the IRS filing requirements for non-profits who report revenues under $25K. President Shermeyer reported the 990-N
E-postcard for the GDHS was filed with the IRS and a confirmation receipt was received.
NEW BUSINESS
Speakers – President Shermeyer reported that Don Baughman will
be our speaker in June, and she urged the members to get the word out and invite the
public to attend. We will also advertise it in
the newspapers. Mr. Baughman will be making a
30-minute power point presentation on the history of Baughman Memorials.
President Shermeyer reported that we will be handling the
concessions at the Township Fall Fest again this year on Saturday, October 2, 2010 from
11am to 4pm. President Shermeyer had
contacted the volunteers from last year via email asking if they were interested in doing
it this year – all responded yes. President
Shermeyer had a list of all items each volunteer provided and will distribute to each
person if they plan to help again this year. Lori
Koch suggested a Fall Fest committee meeting be held to discuss plans for this year. President Shermeyer agreed and stated the committee
should meet closer to the time of the Fall Fest. The
soda and water will be supplied by the Township, and the GDHS will pay the Township for
what is sold.
By-Laws and Articles of Incorporation – President Shermeyer
reported that our By-Laws and Articles of Incorporation need to be updated to change the
contact person from Susan Forrey to a current member.
The President and Secretary will work together on these updates. There is a $70 filing fee with the Department of
State.
President Shermeyer reported that Larry Law and Harry Shermeyer
are working to make new wire mesh to put into the rafters at the Blacksmith Shop to keep
out unwanted critters like chipmunks and squirrels. Jeff
Koch will help install it with Larry since Harry will be unable to help due to his eye
surgery.
President Shermeyer reported that Jo Ott has been handling the
Blacksmith Shop open houses, and Jo would like to step aside in 2011 to allow another
member to volunteer. President Shermeyer asked
the membership to think about having 2 volunteers who could share the duties every other
month for the open houses.
QUESTIONS/COMMENTS
Jo Ott asked President Shermeyer if a decision was made regarding
the pie safe which is being offered as a donation to the Society by Joan Bosserman. The pie safe is fairly large with punched tin doors
and is stored in a garage at Smittie’s Soft Pretzels.
Joan received this pie safe about 25 years ago from a gentleman who was an
antique dealer. Jo had sent an email to
President Shermeyer and Gayle Heagy asking if the Society would be interested in accepting
it. President Shermeyer will contact Gayle to
discuss it.
There being no further questions or suggestions from the
membership, the meeting was adjourned at 7:33 pm.
Respectfully submitted,
Lori Koch, GDHS secretary