Greater
June 19, 2008
The regular meeting of the Greater Dover
Historical Society was called to order by President Madelyn Shermeyer at 7:00 p.m. at the
President Shermeyer presented the May 2008
minutes and asked for any additions or corrections to the minutes. A motion to accept the minutes as presented was
made by Harry Shermeyer seconded by Cindy Snyder. All
voted in favor and motion passed.
TREASURER’S REPORT
The treasurer’s report for May 2008 was
presented by Joyce Law:
Balance as of May 1, 2008
$9,969.66
Deposits for May
103.42
Expenses for May
331.42
Balance as of May 30, 2008
$9,741.37
There was a motion by Mel Miller to approve
the treasurer’s report as presented and seconded by Cindy Snyder. All voted in favor and motion passed.
Archivist Report -- Dr. Drawbaugh was
absent. Assistant Archivist Gayle Heagy
reported she did not receive any new items.
Webpage Report – Brett Pfleiger was
not present at the meeting. No report. President Shermeyer stated she knows that Brett has
started on the new blacksmith shop link.
Historian Report – Cindy Snyder did
not have anything to report.
COMMITTEE REPORTS
Blood Root -- President Shermeyer reported
that she and Ron Botterbusch did talk about meeting to discuss the items to work on. President Shermeyer did speak to Joe Marks and she
hopes he can be convinced to do the printing of the books for the Society.
Adopt-a-Highway – Melanie Green reported
that at our June 7 pickup, there were a total of 6 bags collected by 10 volunteers in 1
hour and 45 minutes. The next litter pickup
will be scheduled in October since Melanie is busy with 2 weddings over the next 4 months
and she does not feel she will have time to schedule a pickup before October. Gayle Heagy suggested the next newsletter recognize
the GDHS for the highway cleanup. Melanie will
write an article and submit to Lucia for editing. President
Shermeyer will submit the article to the township to publish in their newsletter also.
Landscape Committee – Lucia Hrinyak
reported the committee met twice – March and June 16 – to do some weeding, mulching
and other gardening upkeep at the storage shed. It
looked absolutely beautiful for the historic walk on June 17.
Historic Walk – Kay Stitley reported there
were approximately 15 attendees and lots of delicious snacks! It was a great night with nice weather. Kay stated that along
Board of Directors’
report
Gayle Heagy reported she did not contact the
Board members regarding the insurance policy because it was close to our regular meeting
date and could be discussed at that time. Joyce
Law reported she paid the insurance bill in the amount of $405. It was discovered that theft was removed from the
policy when Joyce contacted the insurance agent to increase the contents coverage for the
blacksmith shop from $2,500 to $3,500. A new
insurance bill in the amount of $443 was received with theft coverage for the blacksmith
shop put back into the policy; therefore an additional $38 is owed on this policy. No member present voiced any opposition to paying
the insurance bill for the additional coverage and President Shermeyer directed Joyce Law
to submit the $38.
President Shermeyer was contacted by a
representative from Sam’s Club regarding a tax-exempt business membership for the
Society. The fee is $30 per year for
three cards. President Shermeyer presented the
matter for discussion to the membership. Norma
Botterbusch makes purchases for the Society at Sam’s Club and Gayle said she buys the
page covers but she does not feel they are any cheaper there. Jo Ott stated she buys ink cartridges at Sam’s
Club. Joyce Law stated she felt the $30 was
worth it since Norma buys the acid free paper, labels and envelopes for her at Sam’s. President Shermeyer stated the business
membership at BJ’s Wholesale Club is $40. Harry
Shermeyer said the Society would need to spend $500 to get our $30 back to break even. Several members suggested keeping tabulations on
how much members spend at Sam’s Club and then deciding next year on whether or not to
purchase a membership. A motion was made by
Randy Worley and seconded by Cindy Snyder to try the Sam’s Club membership for one year. Motion passed with no votes recorded by Madelyn
Shermeyer, Lori Koch, Joyce Law and Lucia Hrinyak.
(*per email from President Shermeyer dated
6-20-08 – cost of business membership at Sam’s Club is $35.)
OLD BUSINESS
Dover Firemen’s Fair – Jeff Koch reported
there is a sign-up sheet for volunteers. Dates
for the fair are August 30 and September 1-6. As
per Vice President Stitley, the display should open by 5:00pm each day. Specific times for the volunteers can be worked out
closer to the opening day of the fair.
GDHS picnic --
Norma Botterbusch reported the picnic will begin serving at 5:30 pm. Bob Stitley will supply the hot dogs and rolls. Members are asked to donate salads, desserts and
fruits. Cindy Snyder said she will contact
Lonnie to see if the hot dog griller is working and see if we can use it.
Other Old Business: President Shermeyer reported that the leftover
bricks at the blacksmith shop have been moved to her property. She and Harry moved all the bricks, over 700 in
total, on Memorial Day. The Society can still
plan to use these brick to make a base around the date stone, except someone else will
have to haul them.
Gayle Heagy presented the final revision of
the pen and ink drawing. The chimney was made
higher, larger trees were added and a wagon wheel was added.
It was passed around for members to see and make comments. The paper will be an ecru color and the blacksmith
shop will be in brown ink. No other changes
were recommended. Gayle stated that Joyce will
reduce the size of the drawing for her again.
Randy Worley mentioned about seeing the large
bushes around the jailhouse marker as he drove down
Gayle Heagy reported that she and President
Shermeyer need to schedule a visit to the barn about storing the timbers and should
probably do it on a weekend since Mrs. Jones works.
Norma Botterbusch stated that a gentleman,
Ray Bassett, participated in the historical walk. He
has a business making signs and said he could replicate the old 1911 sign that was on the
blacksmith shop. He would consider donating
it.
NEW BUSINESS
President Shermeyer reported she still has
the soda leftover from the ’06 Fall Fest, approximately 96 cans which are out of date
from 2006-2007. It was suggested that
perhaps the New Hope Ministries will accept the soda; if not, we will dump the soda and
recycle the cans.
Randy Worley asked about using the bricks to
shore up the ramp at the storage shed. President
Shermeyer said that Harry Shermeyer will be fixing the ramp by replacing boards and
inserting nosing.
Vice President Stitley and Larry Law shared
the entertaining story of the black snake (black gracer) found in the blacksmith shop
during the open hours. Vice President Stitley
will check into purchasing some “snake away” repellent for the blacksmith shop.
Vice President Stitley reported that the West
Manchester Township Historical Society is sponsoring a trip to Muddy Creek Forks on
October 19. You can take a train ride, and if
there are 35 or more in the group, they will serve a boxed lunch, or we can pack our own
picnic lunch. Mark your calendars.
Gayle Heagy stated at our last meeting we
talked about members giving suggestions for meeting speakers or round table discussions. Gayle said we could have a round-table discussion
on pow-wows in old
President Shermeyer reported on an old issue
of Country Living in which she found a Q&A article about a coverlet which mentions a
weaver from
President Shermeyer stated we need to sell
our replicas. She requested the township
publish an article in the fall newsletter and we should also advertise in the Weekly
Record to get the word out we have the replicas for sale.
Mel Miller mentioned he thinks John Billet,
the gentleman who gave the covered bridge presentation, also talks about pow-wows.
June Kinsey asked about the water schedule
for the chestnut tree. It has large flowers on
it now. President Shermeyer said it has only
been necessary to water it twice so far since it has rained consistently.
Melanie Green said members of the community
asked her if the GDHS plans to do another replica. President
Shermeyer said we need to sell 209 replicas to break even and we have only sold 93 to
date. Norma Botterbusch suggested we put an
article in the newspaper stating the GDHS will have replicas for sale at the Dover Fair. President Shermeyer said a Neiman relative of
hers will be taking a t-shirt to the Neiman reunion in
Joyce Law suggested we advertise the
blacksmith shop items for sale in the newspaper when announcing our open hours. Jo Ott will prepare an article to submit.
There being no further questions or any
suggestions from the membership, there was a motion to adjourn by Norma Botterbusch and
seconded by Vice President Kay Stitley. Meeting
was adjourned at 8:20 pm.
Respectfully submitted,
Lori Koch
GDHS secretary